Prep Instructions: Admin Team

Job duties and detailed instructions for October NaNoWriMo Prep Challenge staff members

The Prep Admin Team consists of Executive Leaders, and Tech Support, and Communications Officers.

The primary duties of Tech Support are:
Add new Preppers to the Group (procedure below)
Address technical issues and make manual Log corrections
Answer questions about the Prep logistics

Qualifications:
Working knowledge of Google Sheets and basic understanding of spreadsheet functions is required.

The primary duties of the Communications Officers are:
Log interesting threads on the Prep Log's "Close-out" tab
Send daily close-out emails including current standings and forum highlights (procedure below)

Note: the daily close-out email is generally assigned to one or two people whose time zone/sleep schedule allows publishing between 10pm-5am WDC

Procedure: Adding a New Prepper to the Group:
1. Open "October Novel Prep Challenge Group"  [E]
2. Click Group Tools -> Manage Members.
3. Scroll down to the bottom and copy contents of Exportable Group Username List
4. Open October Prep spreadsheet -> Group tab, and paste under "GROUP MEMBERS"
5. Look for "#N/A" under "IN GROUP?"
6. Back on the WDC group page, scroll down to the Page 1 of 20 box, use the dropdown to change 1 to 20, and click "Go".
7. Add new participant usernames to any open fields in the "Group Member" column.
8. Change the "Level" to 9.
9. Scroll down and click "Update Members".
10. Copy Exportable Group Username List and paste under GROUP MEMBERS (on the Prep Log spreadsheet) again to double check that all new users have been added. *
11. Please report any bugs to Brandiwyn🎶 ASAP!

NOTE: Preppers are not required to use their WDC username to participate in OctoPrep. Therefore, some users may permanently show "NOT IN GROUP". However, these users may miss out on daily group close-out emails and will not be able to participate in Contest Rounds.

Procedure: Sending Daily Close-out Emails
1. Open the "Close-out" tab in the "October Prep" spreadsheet
2. Enter the date of the desired close-out (the previous day)
3. Copy/paste the Subject Template contents into the subject of the email
4. Copy/paste the Email Template contents into the body of the email
5. Add any relevant announcements to the body under the Announcements heading
5. Copy/paste the lists below "Winner!" / "Runner-Up!" / "In Running" / "Eliminated" into the email under the applicable headings
6. Add your salutation and send the email

Note: The template is provided for convenience only. You are welcome to make any changes or draft the email from scratch if you prefer. If you find you need more Motivation or Forum Picks fields, let Brandiwyn🎶 know, as this can be easily expanded.

As always, THANK YOU for volunteering. Your time is valuable. As enormous as this event has become, we could not pull it off without you, and I don't take your contributions for granted.

FORUM

October Novel Prep Challenge  (13+) A month-long novel-planning challenge with prizes galore. #1474311 by Brandiwyn🎶